Residential routesCommercial contracts
Bookkeeping for residential and commercial cleaning companies, with clear numbers and someone who explains them.
The first conversation doesn’t cost anything. No pressure and no countdown timers.
Dave GordonCertified QuickBooks Online ProAdvisorWho I work with
Hi, I'm Dave. I run Figure Eight Financial, and I made a deliberate choice most bookkeepers won't make: I work with one industry. If you run a residential route business, a commercial janitorial company, or both at once, your books have a shape I know cold, the forty small deposits, the net-60 property managers, the receipts in the truck, the crews that are half W-2 and half 1099.
A generalist re-learns your business on your dime. I already speak it.
A residential operation might have forty deposits hit the bank in a month, plus tips, plus receipts from three different stores riding around in truck cup holders.
Fewer transactions but bigger ones, and a scope of work behind each contract that the books need to respect if you ever want to know which accounts are worth keeping.
The books that worked fine for houses tend to fall apart the day you land your first building. Different billing rhythm, different payment speed, different margins.
The numbers that matter
Every cleaning company owner I talk to has the same question underneath all the others, which is what actually makes money after labor and supplies.
Recorded, categorized, reconciled, so the books and the bank agree every month. If you're months or years behind, I go back through, fix what's miscategorized, and get you current.
The Tuesday route or the office contract. The deep cleans or the recurring work. Books set up for a cleaning business answer that per job and per contract.
Recurring invoices that match your contracts, an aging report you can trust, and follow-up on slow payers handled by a process instead of your evenings.
Books and bank reconciled for the month
| Job | Revenue | Labor | Supplies | Left over |
|---|---|---|---|---|
| Office contractCommercial | $4,800 | $2,640 | $310 | $1,850 |
| Tuesday routeResidential | $3,200 | $2,050 | $240 | $910 |
| Deep cleansOne-time work | $1,900 | $980 | $170 | $750 |
| Total | $9,900 | $5,670 | $720 | $3,510 |
| Bucket | Amount |
|---|---|
| Current | $6,400 |
| 30 days | $2,150 |
| 60 days | $1,200 |
| Past that | $450 |
| Total outstanding | $10,200 |
Reports that arrive explained, not just attached.
Pricing check
Enter your price, crew time, and estimated costs to see what the job leaves toward overhead and profit.
Results depend on the numbers you enter and may leave out costs you haven’t entered. The tool gives an estimate, not a quote or a guarantee of profitability. The example numbers are made up to show how it works and are not industry figures.
Services
Everything here is built for one kind of company: residential and commercial cleaning businesses.
Transactions recorded and categorized, every account reconciled so the books and the bank agree, and monthly reports that arrive explained, split by residential and commercial and sliceable per contract.
How monthly bookkeeping worksFor the months where nothing got entered at all. I fill in the missing periods from the ground up, pulling bank feeds, statements, and receipts until every month has a complete set of records.
How catch-up bookkeeping worksFor books that exist but can’t be trusted. I audit what’s there, fix the unreconciled accounts, duplicate transactions, and wrong categories, and tie every balance back to a statement.
How cleanup bookkeeping worksRecurring contract invoices out on time, slow payers handled by a process instead of your evenings. Built for net-60 commercial accounts.
How invoicing and receivables workYour crews paid on time, every pay period, with each payroll run recorded in the books so labor shows up against the jobs it belongs to.
How payroll worksBuilt right for a cleaning company, or rebuilt if the DIY version drifted, and I teach you to run it. I'm a Certified QuickBooks Online ProAdvisor, and this is honestly my favorite part of the job.
How a proper setup worksTwo more services, receipt and job expense management and bills and payables, are on the services page.
See all servicesBy State
The bookkeeping is the same everywhere, but sales tax, payroll registration, and minimum wage rules aren’t. Each guide covers what changes in that state, with the government source under every rule.
About me
I'm a Certified Bookkeeper and a Certified QuickBooks Online ProAdvisor. Before this I studied computer science at Penn State and spent a career at IBM as an engineer, which is kind of why my bookkeeping looks the way it does, systems wired up so data flows in once and lands correctly, and nothing depends on somebody remembering.
Credentials and memberships reported by Figure Eight Financial.
More about DaveWhat happens when you reach out
A short call about where your books stand, even if the honest answer is a spreadsheet and a shoebox.
We start with a short call about your business and where the books stand.
Your QuickBooks file, your spreadsheet, whatever exists.
So the decision is yours with the number in hand.
No pressure and no countdown timers, that's just not how I work.
If it's a go, I handle the setup and onboarding. And then we settle into the monthly rhythm, which is kind of the whole point, books that are just handled.
Let's Connect
Tell me about your company. If you have any questions, feel free to reach out.
